How do I set up and use the Calendar on Greenlight Family Hub?

The Family Hub calendar brings your household's schedules together in one shared view. Whether you're managing school events, work meetings, sports practice, or family dinners, everything appears in one easy-to-read place — synced and visible for the whole family right on your Hub!

Anyone in the family can view the calendar on the Family Hub but creating, editing, or deleting events requires the parent's admin PIN.

WHAT WE'LL COVER

What calendar types can I link?

Connecting your first calendar

How do I add another calendar?

How do I add Holiday calendars?

Other ways to add events

What is Smart Assign?

Calendar views

Managing your calendar events

What calendar types can I link?

You can connect calendars from:

• Google
• Outlook / Microsoft
• iCloud

Your Hub also includes built-in Holiday calendars — add U.S. federal holidays and holidays for major religious traditions without connecting an external account! See How do I add Holiday calendars? below.

Connecting your first calendar

The setup steps vary slightly depending on your calendar provider. Find your calendar type below and follow the steps.

Google or Outlook

1. On your Hub, tap the calendar icon   to open the Calendar page
2. Tap "Connect calendars"
3. Tap "Google" or "Outlook / Microsoft" from the provider list
4. You'll be asked for your admin PIN — enter it to continue
5. Your Hub will display a QR code and a device code on screen
6. Scan the QR code with your phone, then enter the device code when prompted on your mobile device
7. Sign in to your Google or Microsoft account on your phone and “Allow” Greenlight to access your Google or Microsoft 
8. Once signed in and permission is granted, your Hub will ask you to "Select calendars to sync". The screen will list all the calendars from that account so you can select the ones you'd like to appear on your Hub, then tap "Save"
9. For your active calendar(s), you can click into each one to customize the following information, then tap "Save":
   • Calendar name
   • Which family members this calendar applies to
   • The color that those calendar events will display as within your Calendar views — you can choose from Red, Orange, Yellow, Lime, Green, Teal, Blue, Purple, Pink, or Grey
   • Whether this should be your default calendar
   • Smart Assign — this feature is on by default, and lets your Hub automatically suggest which family member each event is relevant to and will organize your calendar(s) accordingly
10. Your Hub confirms "Calendars added to your Family Hub" — tap "Done"!

Important: Once the sign-in screen opens, there's no way to back out or cancel. If you need to stop, complete the sign-in first — or restart the Hub app to start over.

iCloud

Before you can sync your iCloud calendar, you'll need to create an app-specific password in your Apple account. This is a special password that's separate from your regular Apple ID login. If you don’t have one yet, don't worry, it only takes a minute to set up!

First, you’ll want to make sure that your iCloud account is ready. You can follow the steps below (same as the steps that will be displayed on your Family Hub) before we walk you through setting up your app-specific password.

1. On your iPhone tap the “Settings” app
2. Tap your name at the top of the settings screen
3. Tap "Sign-In and Security"
4. Tap "Two-Factor Authentication"
5. Tap the mobile device you’re using if you see it in that list or tap “Add a Trusted Phone Number” to enter in your phone number

Once that’s all set, follow the steps below to create an app-specific password:

1. On your iPhone or computer, go to appleid.apple.com and “Sign in” using your Apple Account log in information (email/phone number + password)
2. Under "Sign-In and Security" tap "App-Specific Passwords"
3. Tap the "+" icon or tap “Generate an app-specific password” 
4. Enter "Greenlight" as the app label
5. Tap "Create" and confirm your Apple ID password if asked and tap “Continue”
6. When your app-specific password generates, make sure to copy it because you won't be able to see it again after leaving this screen

With your app-specific password ready, follow the steps below to connect your iCloud calendar on your Family Hub:

1. On your Hub, tap the calendar icon from the navigation bar to open the Calendar page
2. Tap the settings gear at the top of your calendar
3. Tap "iCloud" to add a new account
4. Enter your admin PIN
5. Navigate through the prompts and enter your Apple ID email address
6. Enter the app-specific password you just created
7. Tap "Sign in"
8. Select the calendars you'd like to sync and tap “Save”
9. For your active calendar(s), you can click into each one to customize the following information, then tap "Save":
   • Calendar name
   • Which family members this calendar applies to
   • The color that those calendar events will display as within your Calendar views — you can choose from Red, Orange, Yellow, Lime, Green, Teal, Blue, Purple, Pink, or Grey
   • Whether this will be your default calendar (you can only choose one)
   • Smart Assign — this feature is on by default, and lets your Hub automatically suggest which family member each event is relevant to, and will organize your calendar(s) accordingly
10. Once connected, your iCloud calendars will appear on your Hub!

Good to know: If your iCloud calendar won't connect, the most common cause is using your regular Apple ID password instead of an app-specific password. Head to appleid.apple.com to generate one and try again.

How do I add another calendar?

You can connect additional calendar accounts at any time after setup! From the Calendar page, follow the steps below to add additional accounts:

1. Tap "+"
2. You'll be asked for your admin PIN — enter it to continue
3. Select your provider and follow the setup steps above for that calendar type

How do I add Holiday calendars?

Your Family Hub includes built-in Holiday calendars — no external account needed. You can add U.S. federal holidays and holidays for major religious traditions so they show up automatically in your family's shared calendar.

1. On your Hub, tap the Calendar page
2. Tap the settings gear at the top of the page
3. Under "Other calendars," tap "Holidays"
4. Tap "+ Add" next to any holiday calendar you'd like to include:
   • U.S. Holidays
   • Christian Holidays
   • Hindu Holidays
   • Jewish Holidays
   • Muslim Holidays
5. Tap "Save"
6. Enter your admin PIN to confirm

Holiday events will appear on your calendar right away. You can add or remove individual holiday calendars at any time by returning to the same settings.

How do I remove a Holiday calendar?

1. On your Hub, tap the Calendar page
2. Tap the settings gear at the top of the page
3. Under "My accounts and calendars," tap "Holidays"
4. Tap the holiday calendar you'd like to remove
5. Enter your admin PIN
6. Tap "Remove calendar"

Other ways to add events

How do I use AI email-to-calendar?

With Family Hub Plus, you can forward event emails or send new emails to your Family Hub email address and the events in the email will be automatically detected and added to your calendar — no manual entry needed!

Your Family Hub email address is created during onboarding but you can find it anytime in your Family Hub by following the steps below:

1. Tap the Settings gear from the navigation bar
2. Tap “Family”
3. Tap your Family name
4. Locate your Hub email under “Family Hub email”

Greenlight can extract events from:

• Email body text
• Image attachments (like a photo of a flyer or screenshot)
• PDF attachments
• .ics calendar file attachments

After sending your email to your Family Hub email address, Greenlight will send you a confirmation email letting you know how many events were added. If no events could be detected, you'll receive a follow-up email with next steps.

For more on Family Hub Plus features, visit Which Family Hub features come with my plan?

What is Smart Assign?

Smart Assign automatically assigns family members to calendar events based on the event’s content and your family's schedule. It's on by default for every connected calendar, and only runs on events synced from your connected calendars — events you create directly on your Family Hub are never auto-tagged. If you’d like to toggle this feature off for any of your calendars you can at any time!

When Smart Assign has suggestions ready, you will see a red dot on the settings gear of your Calendar page. Here's how to review and apply them:

1. Tap the settings gear 
2. Tap “Start” on the “New smart assign suggestions” banner
3. A panel opens showing how many events Smart Assign has suggestions for
4. Tap "Update all" (or “Decline” to deny the suggestions)
5. Confirm your admin PIN
6. Smart Assign will apply its suggestions if you accept them. Tap "Done" when finished!

You can tap "Decline" to turn Smart Assign off for that calendar, or close the panel to come back to it later — the banner will stay on screen.

How do I turn off Smart Assign for a calendar?

1.  Tap the settings gear on the Calendar page
2. Tap the account for the calendar you'd like to update
3. Tap the active calendar
4. Enter your admin PIN
5. Toggle “Smart Assign” off
6. Tap "Save"

Calendar views

On your Calendar page, you can tap the current view name to switch between views:

• "Month" — a full month grid showing events under each day
• "Week" — a 7-day view with events in hourly increments and all-day events pinned to the top (Hub only)
• "4-day" — a detailed 4-day view (Hub only)
• "List" — a single day schedule

How do I filter the calendar by family member view or “Family” view?

1. On the Calendar page, tap the family member icon or icon for  in the top right
2. Select a family member's avatar to see only their events
3. Select the Family icon to return to the full household view

Managing your calendar events

Events you create or delete on your Family Hub will sync back to any connected iCloud calendar. Google and Outlook calendars are view-only so you can see all your events on the Hub, but any changes you’d like to be made on your personal calendars need to be made directly in those apps.

How do I add a new event?

1. On your Family Hub, tap the Calendar page
2. Tap "+" 
3. Enter your admin PIN
4. Fill in your event details:
   • Event title
   • Date
   • Start time, or toggle on "All day"
     • Start and end date if you selected “All day”
   • End time 
   • Repeat cadence if needed: Daily, Weekly, Monthly, or Yearly
     • If it “Repeats” you will have the option to select an end date 
   • Location
   • Which Calendar to save the event to
   • Which family members to include — you can tap or untap avatars to add/remove them
5. Tap "Save"

With Family Hub Plus, you can also add events hands-free! Just say "Hey Greenlight, add soccer practice on Thursday at 4pm for Emma" and it's done! For more, visit How do I use the Greenlight AI assistant in Family Hub?

How do I edit an event?

1. On your Family Hub Calendar, tap the event you'd like to edit
2. Tap "Edit Event"
3. Enter your admin PIN if requested
4. Update the details you'd like to change 
5. If it's a recurring event, you'll be asked if you want to update just “This event”, “This and following events”, or “All events” Tap “OK”
6. Tap "Save"

How do I delete an event?

1. On your Family Hub Calendar, tap the event you'd like to edit
2. Tap "Edit event"
3. Enter your admin PIN if requested
4. Tap "Delete" 
5. If it's a recurring event, you'll be asked if you want to delete just “This event”, “This and following events”, or “All events” Tap “OK”
6. Tap "Delete" to confirm

Important: For iCloud calendars, deleting an event on your Hub will also delete it from your synced personal calendar.

How do I remove a calendar?

From the Calendar page, follow the steps below to  to reach calendar settings, then:

1. On your Family Hub Calendar, tap the Settings gear
2. Tap the account that calendar was added from
3. Tap “Remove account” to remove the entire linked account or tap into a specific calendar you want to remove and tap “Remove calendar”
4. Tap "Remove"
5. Enter your admin PIN
6. Tap "Remove" to confirm
7. All events from that calendar will disappear from your Family Hub right away

Good to know: Your calendar is read-only when your Hub is offline. Events already on your Hub are still visible, but you won't be able to make changes to them without a Wi-Fi connection.

If your calendar becomes disconnected, visit How do I fix Wi-Fi and sync issues on my Family Hub? for steps to reconnect!

Still need help? We're here for you. 

Text us at 404-974-3024 | Call us at 888-483-2645